Software for wedding dance studios
A couple, a date, a song and a handful of private lessons to get them ready. DanceFlow was made for ballroom studios first, and private lessons, packages and couples are exactly what it was built around.
Couples as one record First-dance packages The wedding date on your calendar Intro lessons online Gift cardsWhat a wedding dance studio runs on, and where it lives in DanceFlow
From the first inquiry to the last rehearsal, row by row, beside the part of DanceFlow that does it today.
What you run In DanceFlow- The first inquiry
- A public inquiry form and a Leads screen, and a registration form for wedding couples that asks for the date and where the wedding is.
- The intro lesson
- An intro offer on your booking page with its price, rules for who can book it, and payment by card or at the studio.
- The couple
- A wedding couple keeps both people's own profiles; a lesson for the two of them counts for both and comes off one package.
- First-dance packages
- Packages with a count, a price and an expiry, a lesson type of your own such as Wedding first dance, and an agreement the couple signs when they buy.
- The date they are working toward
- The wedding date goes on the studio's calendar as something to plan back from, and Studio insights lists it with the anniversaries to come.
- The routine and the song
- The routine written down step by step with its music, so any teacher can pick it up, and lesson recaps the couple reads between lessons.
From the first call to the first dance
How a wedding couple moves through the studio.
- Week 1
The inquiry
The couple fills in your wedding form: the date, the venue and the song they love. They arrive on Leads, with the date on your calendar.
- Week 2
The intro lesson
They book the intro from your booking page and pay by card or at the studio. Afterwards the desk sells the first-dance package, and they sign its agreement at the desk before they leave.
- Weeks 3 to 8
The lessons
Each private comes off their one package. The routine is written down with its song, and after each lesson they read what to practice at home.
- Week 9
The last lesson
A final run-through before the day. Their package shows the lessons left, which they can keep for after the wedding, and a guest can give them more as a gift card.
- A year later
The anniversary
Studio insights remembers the anniversary, so the studio can invite them back to dance again.
Made for ballroom first, and why that helps a wedding studio
Most first dances are a slow foxtrot, a waltz or a rumba, taught one couple at a time. That is the ballroom studio's private lesson, and the private lesson is what DanceFlow does best: the couple, the package, the note from last time, and what they owe.
- A lesson for a couple appears in both partners' histories and comes off their one package.
- Teachers set their own availability, and it decides what the booking page offers.
- The studio's group classes and socials are there for the couples who want to keep dancing.
The parts that matter most to a wedding dance studio
Each one opens the page that goes deeper.
For studio owners Couples, packages and payments, for whoever runs the studio. Lesson diary Recaps the couple reads between lessons: what you covered and what to practice. For teachers Each teacher's week and lesson mode, with last time's note. Independent teachers For the wedding dance teacher who works alone or rents floor time. Every feature Every feature in one list, with what is still to come.What it does not do yet
What DanceFlow does not do for a wedding studio today, said plainly.
- Not there yet: Instalment plans are not automatic. An invoice can be paid in parts, and you record each payment as it comes.
- Not there yet: A video of the routine is a link, not an upload: put the link in the lesson recap.
- Not there yet: Paying online needs your own Stripe account. Without it, couples pay at the studio, and every payment is still recorded.
Common questions
Can couples book their first lesson online?
Yes. Pick a package as your intro offer in Settings › Studio, and your booking page shows it with its price. The couple books a time, pays by card or at the studio, and arrives on Leads with the lesson on the schedule.
Does a couple's lesson come off one package?
Yes. A lesson for the two of them takes one credit from the pair's package, or one from each partner's when the lesson type says each pays. The lesson appears in both histories.
Can we see which weddings are coming up?
Yes. The wedding date from your registration form, or added on the couple's profile, shows in Studio insights alongside birthdays and competitions, and the anniversary is remembered for the years after.
Can an independent wedding dance teacher use it?
Yes. A solo practice is a studio in DanceFlow on the same plan, and floor fees paid to a host studio count as an expense. See independent teachers.
Is DanceFlow only for ballroom studios?
It was made for ballroom first, and a first dance is usually a ballroom dance taught as a private lesson, which is exactly what it does best. What is not built yet is on this page. See pricing.
Read more on /learn
Waltz Waltz explained: where it came from, its tempo in International Standard and American Smooth, the basic figures, and how the two styles differ. Foxtrot Foxtrot explained: its 1914 New York origins, Slow Foxtrot in International Standard and Foxtrot in American Smooth, tempos, basic figures and differences. Rumba Rumba explained: Cuban roots, the official competition tempos, why International Rumba starts on 2 while American Rumba uses a slow, quick, quick box.Other kinds of studio on DanceFlow
Ballroom studiosSalsa and bachata schoolsBallet and recital studiosHip hop studiosTango schoolsSwing and Lindy Hop schoolsGet every couple to their first dance
DanceFlow is in early access, and we are working closely with the first studios and organizers using it.