Every feature, in one place

88 things DanceFlow does today, grouped the way a studio thinks about them, and a plain list of what it does not do yet.

• Day, week, month, list

  Grids for working in, a month for scanning, and a list that reaches two months back and a year ahead.

• Studio view

  One column per teacher for the day: who is free at four, who is stacked, who has a gap.

• Floors view

  One column per dance floor once floors are set up, with a red ring when more lessons share a floor than its capacity allows.

• Double lessons

  Two back-to-back lessons are one booking, drawn 1/2 and 2/2, worth two credits, and cancelling one asks which half.

• Couples and pairs

  A lesson booked for a couple appears in both partners’ histories and counts for both.

• Recurring lessons

  Every week, or every 2, 3 or 4, ending on a count or a date, up to 52 at a time, with the series summarized before you save.

• Two teachers on one lesson

  A second teacher (or a visiting coach) gets the hour on their own calendar; the student is charged once.

• Breaks and days off

  Lunches, meetings, personal time and custom blocks with their own icons, and a day off that a student cannot book over.

• Find cover

  When a teacher is off, DanceFlow lists who is genuinely free for each lesson, hands them over, and tells each student once.

• Studio events

  Parties, showcases, closures, meetings, workshops. Lessons that clash are flagged as needing a new time, never deleted, and the flag clears itself.

• Drag to reschedule

  Move a chip to a new time, a new day, or another floor. Right-click on a desktop for complete, no-show, reopen and cancel.

• Group classes

  A register with capacity, attendance, a waitlist that offers a freed place rather than taking it, and rules for what a seat may be paid with.

• The roster

  First and last name as separate fields, search by any one field, status pills for Active, Inactive, Lead and Archived, and sort by teacher, lessons or next lesson.

• Relationships

  Couples, families, dance partners, competition pairs, showcase pairs and groups, each person keeps their own profile, lessons and packages.

• Who pays

  Billing set on the relationship: each pays their own, a guardian, another member, or a billing email for a company or a grandparent.

• Guardians

  A guardian is not a student. They are added on the relationship and redeem their own code for the parent portal.

• Custom fields

  Ten field types, each with its own audience (admin, teachers, student) and an option to show in a teacher’s lesson prep.

• Reminders

  A note on a student with a date, "call about restarting Tuesdays", that arrives in the right person’s notifications and sits on their Home screen until it is done.

• Leads and inquiries

  A public inquiry form that keeps its campaign tags, and a Leads screen for the people who have not started yet.

• Public registration

  A registration page with your own custom fields, an optional liability waiver, and a student who claims an existing record rather than duplicating it.

• Progress

  “Where they stand” per dance in five fixed words, the figure-by-figure syllabus for studios that keep it, goals, and printable certificates for a level passed.

• Students see their progress

  Studio switches it on

  Off unless you switch it on. Then students (and parents, for their children) see the level, the goals you shared and their certificates.

• Packages

  A count, a price, optional expiry, and what it may be spent on, privates, groups, or one named teacher. Credits come off at completion.

• Owed lessons

  A lesson taught without a package is owed, listed by date, and settled as paid separately, on the house, billed later, or not taught. Or paid from a package the student already had.

• Memberships

  A recurring price, weekly, monthly or yearly, that produces invoices and never touches lesson credits.

• Invoices

  Line items, tax, draft and sent states, overdue applied automatically, part payments, and a "lessons taught on account" card that turns them into one invoice per student.

• Daily cash

  Record a payment at the desk by tender, under the studio’s own business date, with running week, month and year totals.

• Voids, not edits

  A wrong payment is voided with a reason and stays in the ledger struck through. The invoice it paid reopens.

• Liability & receivables

  Lessons paid for and not yet taught, invoices aged 1–30 through 90+, and expired or overdrawn credits shown separately rather than netted off.

• Teacher pay

  Flat per lesson unit, a percentage of lesson revenue, or tiered by volume with a worked example of both tier rules before you choose.

• Pay runs

  “Calculate pay” shows the plan first, every lesson counted, every lesson that could not be priced, and only the footer button records anything. DanceFlow does not move money to teachers.

• Floor fees

  What an independent pays a host studio, per hour, per lesson, as a share, or as monthly rent, an expense on one side and income on the other.

• Student card payments

  Needs Stripe

  Students can pay online only where a studio connects Stripe. Without it they see your payment instructions and a way to message you.

• Lesson mode

  One tap from Home: the lesson on the floor, the note from last time, and Complete.

• Teaching notes

  “What we covered” and “Next time”, kept on the student so the history survives a teacher leaving. Staff-only, enforced in the database.

• Booking requests

  A student asks; the teacher or the desk approves or declines. Nothing lands on a calendar unasked.

• Availability

  Teachers set their own, and it decides what the public booking page offers.

• My week (independents)

  Every lesson you teach, whichever studio it belongs to, with a warning when two studios are too close together.

• Feedback

  Studio switches it on

  Students rate a lesson. Group-class ratings are off unless the studio turns them on.

• Lesson recaps

  Studio switches it on

  What we did, what to practice and links, written for the student and shared one lesson at a time. The teacher's private notes stay private.

• Season plans

  Competitions with the categories, dances, heats and scholarships at each, showcases, medal tests and time away, a budget, a review date, and whether the lessons they have paid for will last.

• Syllabus

  A starter list of about 850 figures, Bronze to Gold, that a studio edits into its own: add, rename, reorder, hide. Mark a whole level at once, and see what is left before the next level.

• Messages

  Direct and group conversations between staff, students and guardians, with unread counts.

• Announcements

  One broadcast to everyone, all students, all teachers, or a chosen few, with a "who has read it" list and a count of who it will actually reach.

• Email and text messages

  Studio switches it on

  Lesson reminders by email or text, 24 or 2 hours before, and notices by email when a lesson is booked, moved or cancelled, an invoice is sent or a package runs low. Every switch starts off, and texts go only to people who agreed to them.

• Meetings

  A weekly note with five fixed headings that autosaves, suggests what is actually happening this week, and can be put on the studio calendar.

• Pinned notes

  A note that sits on every staff Home screen, optionally only between two dates.

• Follow-ups

  Action items inside the meeting note, with an owner and a tick, carried into next week’s meeting card.

• Handbook

  Policies, SOPs and blueprints, including a tone-of-voice template, published to staff, students or the public, with "ask readers to confirm" and a list of who has not.

• Public policy page

  The documents you mark public are readable at danceflow.io/policies/your-studio, before anybody signs up.

• Running order

  Every routine with who dances it, their teacher and how long it runs. Move one and every time after it moves.

• Program

  Prints the running order as a clean page for the night. Students see it on their invitation once you tick "students can see it".

• RSVPs

  A share link anybody can answer without an account, with guests and ticket counts.

• Who has paid

  Tickets, guests and routine fees in one list, due, paid and still owed, exportable to a spreadsheet.

• Entries

  Studios enter from their own rosters; organizers can enter on behalf of studios that have no account, reusing names that already exist rather than retyping records.

• Pricing

  A multi-dance event costs as many single dances as it has, unless the organizer sets a flat package price. Every entry is priced when it is made.

• Events and rounds

  Build the program in bulk by level and age division, with rounds and recalls.

• Heats

  Heat generation that never schedules a professional against themselves, per-event floor capacity, program numbering re-runnable after a reshuffle.

• Back numbers

  One number per couple, blanks bulk-filled, printable.

• Panels and floors

  Which judges stand on which floor for which session, one place each, with a report of the ways it can still go wrong.

• Judging

  Tablet marksheets that refuse duplicate or missing places, queue marks through an outbox when the wifi drops, and lock on signature with a recorded reopen.

• Scrutineering

  The Skating System, including the multi-dance rules, with the rule that settled each place shown and unresolved ties reported rather than broken.

• Invoicing

  Per studio, exportable to PDF, Excel or CSV. Scratched entries stop being billed and stay on the record.

• Run the floor

  A live heat counter per floor, and the program exportable for printing.

• Results

  Published results frozen as text, a lifetime record for each competitor, results for a guardian’s children, and a public page when the organizer opts in.

• Withholding a name

  A dancer can be shown as "Withheld" on public results without losing their placing. A studio can withhold and can never un-withhold.

• Student portal

  Schedule, request a lesson, group classes and waitlist, packages, invoices, messages, announcements, feedback, the studio’s policies and their own profile.

• Parent portal

  Every child in the household: schedule, balances, invoices, messages, results, and requesting a lesson for a child.

• Teacher portal

  Their students, their week, requests, messages, announcements to their own students, insights, the team page and competitions.

• Competition portal

  Organizers, judges, scrutineers, studios and competitors, reached by being signed in, with no studio membership required.

• Self-cancellation

  A student cancelling reads your notice period, whether this one is late, and your policy text word for word.

• Analytics and insights

  Lessons, revenue, attendance and what changed this week, with a studio insights screen for the owner.

• Staff report

  Lessons taught, revenue and cost per lesson per teacher, doubles counted as two.

• Marketing report

  Which sources actually produce students, and what intro lessons turn into.

• Renewals

  Who is coming up, ranked by who most needs the conversation, with drifting students beside them.

• Attendance

  Per lesson and per class, including who was marked absent.

• Activity log

  Who changed what, with a name and a time against it.

• Exports

  Most reports export to CSV, Excel or PDF. Attendance and teacher earnings export to CSV.

• iPhone app

  The whole studio, built mobile-first rather than shrunk down.

• Widgets

  Next Lesson on the Home and Lock Screen, Today in medium and large, and a Live Activity for the lesson in progress or the next one within the hour.

• Apple Watch

  Next, today, and completing a lesson from the wrist, with a voice note straight into the teaching note.

• Command palette

  ⌘K for any screen, action, student or note; ⌘1–⌘5, ⌘N, ⌘⇧N, ⌘T and ⌘, for the rest.

• Any browser

  The front desk needs no install, and the Mac runs the iPad app.

• Import from a spreadsheet

  Students, families and guardians, package balances, outstanding balances, lesson history, membership plans and memberships, CSV, with a template, a column mapping step and a validating preview.

• Access codes

  Ten-character codes for a teacher, a student or a guardian, read down a telephone without the ambiguous letters. A studio code for everybody else. You never see or set anybody’s password.

• Studio settings

  Opening hours per weekday, lesson lengths, dance floors, time zone, 12- or 24-hour clock, cancellation policy, group-class rules and the fields you collect.

• Public booking page

  Your teachers, their availability, and either instant booking or a request, your choice per teacher.

• In-app help

  A help center that names real buttons and real limits, including the things that are not built yet.

Better to find these here than on your third day.

• Importing teachers from another system.
• More than one location in a single studio account.
• The competition portal has not yet run a real event end to end. Every part of it is built and tested; a live competition has not been watched through it.

The same features, from where you stand

A week with DanceFlow, what it fixes and who sees what, written for each person who uses it.

See it with your own studio

DanceFlow is in early access and free for studios while it is.