DanceFlow
Switching from iClassPro

DanceFlow vs iClassPro

DanceFlow is built for ballroom and partner dance: private-lesson packages, couples, teacher pay and competitions. Here is what a studio like yours needs, what DanceFlow does about it and what iClassPro says on its own pages, side by side. Then how little work the move is.

The iClassPro pages we read are written for United States. Source

At a glance DanceFlow iClassPro

iClassPro's own pages describe 7 of these 12.

Described on their pages Not described on their pages

  • 3 of 5

    Ballroom-specific capabilities DanceFlow has that iClassPro's public pages don't describe

    Couples and partners · Competitions · Showcases and tickets

  • $89$139

    A month: DanceFlow, then the entry price on iClassPro's pricing page

    Read on November 3, 2026. SourceDanceFlow is free during early access.

  • No preset

    Switch with the importer: there is no iClassPro setting yet, so a file from iClassPro comes in through the spreadsheet import

    Any CSV or Excel file. You match its columns once and check every row before anything is saved.

  • 390 h

    Hours back a year, with the savings calculator's starting figures

    Use your own numbers
01

Why a ballroom studio picks DanceFlow

Ballroom and private-lesson studios. Everything below is something DanceFlow does today.

  • Private lessons, doubles and Pro/Am, booked against lesson packages that count down as lessons are taught.

  • Invoices, payments and a money ledger behind them, with the reports an owner opens every morning.

  • Teacher pay, renewals that are due and what every student owes, without a spreadsheet.

  • A free portal for students and parents: the schedule, what is left on a package, invoices and messages.

  • Competitions in the same system: entries, heats, judging and results. DanceFlow is not NDCA-sanctioned.

  • One plan for the whole studio, with unlimited students and teachers. Students, parents and teachers never pay.

Side by side

What a ballroom studio needs

The DanceFlow column is what the app does today. The iClassPro column quotes iClassPro's own public pages, each with a link to the page. Where those pages are silent on something, the row says so, and that is all it says.

DanceFlow does this today Described on their pages Not described on their pages

Lessons and packages

DanceFlow DanceFlow iClassPro iClassPro
  • Private-lesson packages Yes Described

    DanceFlow

    Packages count down as lessons are taught. A lesson taken with nothing left takes the balance below zero instead of going unrecorded, and the next package sold pays it first.

    iClassPro

    Their pricing page

    “Punch Passes”
    Source
  • Couples and partners Yes Not described

    DanceFlow

    A couple can share one package. A couple lesson takes one credit from it and nothing from the partner, and each partner can still keep their own Pro/Am package.

    iClassPro

    Not described on the public pages we read.

  • Between lessons Yes Described

    DanceFlow

    A lesson diary of what was worked on, and a practice timer dancers start between lessons when the studio turns it on.

    iClassPro

    Their website

    “Create a dynamic “Skill Bank” packed with progressions, milestones, and visual goals”
    Source

Competitions and events

DanceFlow DanceFlow iClassPro iClassPro
  • Competitions Yes Not described

    DanceFlow

    Competition trips with entries and what each one costs. For organizers: heats across several floors, judges marking on a phone, and results by the Skating System. DanceFlow is not NDCA-sanctioned.

    iClassPro

    Not described on the public pages we read.

  • Showcases and tickets Yes Not described

    DanceFlow

    Tickets for a showcase or party, each with a QR code, scanned at the door with an iPhone camera. Each ticket gets in once.

    iClassPro

    Not described on the public pages we read.

  • Camps Yes Described

    DanceFlow

    Training camps with a timetable, groups, coaches, packages, a waitlist and a public link for dancers from other studios.

    iClassPro

    Their website

    “Create new classes, camps, appointments and party bookings directly from the Calendar!”
    Source

Teachers and pay

DanceFlow DanceFlow iClassPro iClassPro
  • Teacher pay Yes Described

    DanceFlow

    Per lesson, by the hour, by the day, a salary, salary and lessons, or a formula, set for each teacher, with a pay run from the lessons they taught.

    iClassPro

    Their website

    “Record your team’s time with our revolutionary one-punch system.”
    Source

Money

DanceFlow DanceFlow iClassPro iClassPro
  • What it costs $89 a month $139 listed from

    DanceFlow

    Free during early access. When paid plans begin, $89 a month or $799 a year, with unlimited students and teachers.

    iClassPro

    Listed from $139 a month per location on their pricing page, with no commitment. Their FAQ gives $129 a month for the same plan. The pricing page's figure is the one used here.

    SourceTheir FAQ
  • Ways to pay Yes Described

    DanceFlow

    Card payments through the studio's own Stripe account: students and parents pay invoices and buy packages online. Anything paid another way is recorded at the desk.

    iClassPro

    Their website

    “From credit cards to direct debits”
    Source

Families

DanceFlow DanceFlow iClassPro iClassPro
  • Parents and families Yes Described

    DanceFlow

    A free portal for parents with every child they are linked to: the schedule, lessons left, invoices and messages.

    iClassPro

    Their website

    “Creating and managing accounts, adding children or sibling profiles”
    Source

The iOS app and the phone

DanceFlow DanceFlow iClassPro iClassPro
  • Phone and watch Yes Described

    DanceFlow

    iPhone and iPad apps with Home and Lock Screen widgets, Apple Watch, and a Live Activity for the lesson in progress.

    iClassPro

    Their website

    “standalone app, available in the App Store and Google Play under your organization’s name”
    Source
  • Answering the phone Soon Not described

    DanceFlow

    AI Front Desk, to answer the studio's phone, is coming soon. It is not live yet.

    iClassPro

    Not described on the public pages we read.

Language

DanceFlow DanceFlow iClassPro iClassPro
  • Languages Yes Described

    DanceFlow

    The app and this site in 14 languages, among them English, Finnish, Swedish, German, Spanish and Chinese.

    iClassPro

    Their website

    “Your App is Available in 5 Languages!”
    Source

Switching

DanceFlow DanceFlow iClassPro iClassPro
  • Moving your records Yes Not described

    DanceFlow

    There is no iClassPro setting in the importer yet. A CSV or Excel file from iClassPro comes in through the spreadsheet import, checked row by row, an import can be undone, and there is no setup fee.

    iClassPro

    Not described on the public pages we read.

Open a row for what DanceFlow does, their own words and the page they are on.

Compared with each product's public pages on November 3, 2026. Products change; tell us if something is out of date.

iClassPro is a trademark of its owner; DanceFlow is not affiliated with, endorsed by or sponsored by iClassPro.

iClassPro website www.iclasspro.comiClassPro pricing www.iclasspro.com/iclasspro-pricing
Over time

What it costs over time

DanceFlow's plan beside the entry price on iClassPro's own pricing page, added up month by month. Only published prices, at the lowest tier listed.

  • DanceFlow: $799 after 12 months
  • iClassPro at its listed entry price: $1,668 after 12 months

Months

Paid over 12 months: DanceFlow $799, iClassPro at its listed entry price $1,668. Free during early access. When paid plans begin, $89 a month or $799 a year, with unlimited students and teachers. Listed from $139 a month per location on their pricing page, with no commitment. Their FAQ gives $129 a month for the same plan. The pricing page's figure is the one used here. Read on November 3, 2026. Source Their FAQ What it costs over time
MonthDanceFlowiClassPro
3$799$417
6$799$834
12$799$1,668

Hours back

390 h

Over 12 months, with the savings calculator's starting figures: a medium studio spending 15 hours a week on scheduling, payments, reminders and admin, 50% of them taken off its hands.

Work it out with your own numbers
Switch in an afternoon

Switch from iClassPro in an afternoon

You export files from iClassPro, the importer reads them, and you check every row before anything is saved. Setting up takes an afternoon, and iClassPro keeps running until you are ready.

  1. 1

    Steps: 3

    Your file from iClassPro, as a spreadsheet

    1. Put one person, lesson or payment on each row, with the column names in the first row.

    2. Download the template for the exact column names, or keep your own: you match the columns in the next step.

    3. Save the file as CSV or Excel and choose it above.

    What iClassPro's own pages say about exporting

    Not described on the public pages we read.

  2. 2

    Files: 0

    No iClassPro setting yet: the spreadsheet import

    Every importer takes a spreadsheet: students, families, package balances, the calendar, class rosters, past lessons and past payments. You match the columns yourself.

  3. 3

    Before anything is saved

    Check every row, then switch

    An import can be undone while nothing has been built on what it brought in. Past payments arrive as history. No report counts them as new revenue.

These are the steps DanceFlow shows on its Import screen, where "above" is the place you choose the file.

  • The importer has no iClassPro setting yet. A file from iClassPro comes in through the spreadsheet import, where you match its columns to DanceFlow's once.

  • It brings in teachers, students and families, package balances, the lessons already promised on the calendar, class rosters, past lessons and past payments.

  • Setting up is included: bringing your roster across from a spreadsheet, setting up packages and policies, and running both systems until you are ready.

  • We have not seen an export from iClassPro, so this page names no column headings for it. The spreadsheet import shows every match it makes and lets you change any of them.

Your first week

What changes in your first week

Nothing has to stop on the day you start. iClassPro keeps running while DanceFlow fills up, and you move the front desk over when you trust it.

  1. 1

    Day 1

    Set up the studio

    Create your studio, add your teachers and set your packages, prices and policies. Teachers join with a code from the studio.

  2. 2

    Days 1 and 2

    Bring your records from iClassPro

    Export from iClassPro and import students, families and package balances, then the lessons already booked. Check each row in the preview first.

  3. 3

    Days 3 to 5

    Book ahead in DanceFlow

    Book the coming weeks in DanceFlow while iClassPro finishes the current ones. Teachers see their day in the app.

  4. 4

    End of the week

    Invite students and switch

    Invite students and parents when you are ready, and move the front desk over on a quiet day. Keep iClassPro until you no longer open it.

Start free with your own studio, bring one file from iClassPro, and see your own students on the schedule.

Coming from somewhere else?

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