DanceFlow
Studio management, reimagined.

The operating system for modern dance studios.

DanceFlow runs your lessons, students, packages, payments, and schedule in one calm, connected system. Built for ballroom and private-lesson studios, not generic gyms.

Free for studios during early access

Built for working ballroom studios

Private lessons Group classes Packages Payments Couples and pro-am
Your studio outgrew its tools

Running a studio shouldn't feel like this.

Most studios are held together by a notebook, a wall calendar, a spreadsheet, and a group chat. It works until it doesn't.

The difference

Same studio, same students. A calmer way to run the day.

Schedule

Before: Schedules live in three places and still collide.

With DanceFlow: Every teacher on one calendar, side by side, so nothing collides.

Lesson notes

Before: Lesson notes get lost between teachers.

With DanceFlow: Notes and level travel with the student, for every teacher who teaches them.

Packages

Before: Nobody's sure how many lessons a package has left.

With DanceFlow: Packages count themselves down as lessons are completed.

Payments

Before: Payments and balances are a guessing game.

With DanceFlow: Itemized invoices and one list of who owes what.

Follow-up

Before: Students forget lessons. You chase them.

With DanceFlow: Less admin, better follow-up. Students see their own lessons and packages.

Overview

Before: You can't see what's actually happening in your studio.

With DanceFlow: A real-time view of the whole studio, from today's lessons to retention.

One calm system

One system. Everything connected.

DanceFlow links students, teachers, schedules, packages, lessons, payments, and insights so the whole studio stays in sync. Book a lesson and the package updates. Complete it and the balance updates too. No double entry.

DanceFlow Students 128 active Schedule 31 this week Packages auto-tracked Payments $1,240 due Insights 94% retention Teachers 8 on staff DanceFlow Students 128 active Schedule 31 this week Packages auto-tracked Payments $1,240 due Insights 94% retention Teachers 8 on staff
01 Student profiles

Every student in one place.

Contact details, level, lesson history, packages, and upcoming lessons live on one profile your whole team can trust.

  • Notes and level travel with the student.
  • See packages and balances at a glance.
  • Upcoming lessons always up to date.
02 Couples and pro-am

Built for how ballroom actually works.

Track individuals and couples. A couple can dance together, and each partner can still take their own pro-am lessons with different teachers. DanceFlow keeps every relationship, lesson, and balance straight.

  • A couple record that links both partners.
  • Separate pro-am lessons with different teachers.
  • Separate package balances per partner.
03 Scheduling

Private lessons and group classes, one calendar.

Day, week and month views show every teacher's bookings side by side, so nothing collides. Try the views.

  • Stacked teacher columns for the whole studio.
  • Open slots, blocks, and time off in one view.
  • Switch views without losing your place.

Schedule

Week of June 23

S Sofia D Dmitri 2 PM 3 PM 4 PM Ava Bennett Standard Open Liam Carter Pro-am Elena Rossi Latin Break Emma Evans Intro 04 Packages and balances

Lesson balances that track themselves.

Sell a package and DanceFlow counts it down as lessons complete. No tally marks, no guessing.

  • Clear used and remaining counts.
  • Balances update the moment a lesson completes.
  • History shows where every lesson went.
05 Payments and invoices

Know who owes what, instantly.

Itemized invoices and a live outstanding-balances list mean you stop chasing payments in the dark.

  • Itemized invoices students understand.
  • Outstanding balances in one list.
  • Paid and due states at a glance.
06 Teacher activity

See every teacher's day at a glance.

Availability, time off, and who taught what, all in one place, so the studio runs itself.

  • Availability and time off per teacher.
  • Who is teaching, and when.
  • No more double-booked teachers.
07 Insights and reports

Run your studio on facts, not feelings.

Active students, lessons this week, outstanding balance, and retention, updated as the day happens.

  • The numbers that actually move the studio.
  • Weekly trends without a spreadsheet.
  • Spot problems before they grow.
08 Mobile access

Your studio in your pocket.

The same calm system on your phone, so you can check the day, confirm a lesson, or look up a student from anywhere.

  • Built for touch, with real tap targets.
  • Light and dark, your choice.
  • Everything in sync with the desktop view.
A day at the studio

A normal day, handled.

From a newcomer's first booking to their first move up a level, each step lands in the right place, and nobody types anything twice.

  1. 9:02 AM

    A student books

    A newcomer requests an intro lesson online.

    EE

    Emma Evans

    Intro lesson · Sat 11:00 AM

    New

  2. 9:03 AM

    The teacher sees it

    It lands on the right teacher's schedule instantly.

    Sat · 11:00 AM Emma Evans · Intro

  3. 9:04 AM

    Added to the studio

    A full student profile is created, no retyping.

    EE

    Emma Evans

    Newcomer

  4. 11:50 AM

    They buy a package

    The balance starts full and is ready to track.

    20-lesson Standard 20 of 20

  5. 4:00 PM

    Lessons track themselves

    Each completed lesson counts down the balance.

    Standard with Sofia −1 Pro-am with Dmitri −1

  6. 6:30 PM

    The owner sees all of it

    Insights and the books update in real time.

    128

    Students

    52

    Lessons

    94%

    Retention

  7. Six weeks later

    The student progresses

    Milestones and notes follow them every step.

    Moved up to Bronze

Built by people who know studios

Made for dance studios, by people who understand them.

DanceFlow was shaped by real ballroom and private-lesson workflows, not guessed at by generic software. Couples, pro-am, packages, intro lessons, and the messy reality of a studio day are first-class, not afterthoughts.

  • Ballroom-literate

    Couples, pro-am, and partner relationships are first-class, not bolted on.

  • Private-lesson native

    Built around private lessons, packages, and intro lessons from day one.

  • Calm by design

    A true-neutral, quiet interface that gets out of your way.

  • Yours to grow into

    Start simple and add structure as your studio grows.

Studio testimonial coming soon. We are onboarding our first studios now.

AI Front Desk · Coming soon

Your front desk, awake at 9:47 PM.

Coming soon: an AI receptionist that works inside DanceFlow. It will answer every call in your studio's name, book intro lessons into your teachers' real week and text the confirmation.

See the AI Front Desk
Questions, answered

Everything you might be wondering.

If your question is not here, the FAQ page answers hundreds more, and a person reads every email.

See every question
Is DanceFlow built specifically for dance studios?

Yes. Private lessons, group classes, lesson packages, intro lessons, couples and pro-am are first-class, not bolted onto generic gym software.

Does it handle couples and pro-am properly?

It does. A couple can dance together, and each partner can still take their own pro-am lessons with different teachers and separate package balances. Every relationship stays straight.

Do lesson packages track themselves?

Yes. Sell a package and the balance starts full. Complete a lesson and the balance and the books update automatically, with no double entry.

Can our front desk use it on a computer?

Yes. DanceFlow runs as a full web app on any laptop or desktop for the front desk, and as a mobile app for owners and teachers on the go. It is the same studio, in sync.

Can teachers and students log in too?

Yes. Teachers get their own portal for their schedule, students and notes, and students can see their lessons, packages and messages. Owners control who sees what.

How do we move our existing data over?

We help you get set up. Bring your students, teachers and packages, and we will guide the migration during onboarding so nothing gets lost.

What does it cost?

Nothing while we are in early access: create your studio and use it. When paid plans start there is one plan, and every studio hears about it well in advance.

See it on your own studio

Give your studio the calm it deserves.

Create your studio in a few minutes and shape it around your real week. It is free for studios during early access, and we help you bring your students over.

  • Ready to book in minutes
  • Free for studios during early access
  • Help bringing your students across

Already using DanceFlow?

Follow along: @DanceFlowApp · @trydanceflow